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CKCS GOVERNING COUNCIL MINUTES October 14th , 2002 7:30 pm-9:40pm BADGER RIDGE/CKCS LMC Members in attendance: Joyce Price, Susan Butler, Janine Lehr, Celeste Matsushima, Gary Shmerler, Robert McNallie, Laura Schultz, Chris Uelmen, Michael Kosorok, Joe McShane, and Todd Brunner. Members absent: Rob Cramer Others in attendance: Kathy Pielage.
CKCS will be a public education option for parents and teachers in the Verona Area School District where students will develop strong learning skills and a broad base of knowledge through the use of proven educational materials and programs, in a safe and structured environment.
III. ANNOUNCEMENTS (15 Min) A. Calendar/Contact Update and future and meeting dates: 1. The outreach committee will be meeting next on 11/13/02 at 7:30pm in the LMC. 2. The grant writing committee will be meeting on 10/23/02. B. "Parking lot" for items not on the agenda-new business: there will be a Verona Chamber of Commerce presentation called the Vision Of Verona Schools. This will be on 10/17/02 and Bill Conzemius will be speaking. C. Enrollment update and new family inquiries: Ingrid and Bob will be meeting on how to handle new family inquiries. Technically we have no morengs until we see how our teachers are doing thus far with the increases in some classrooms. We also need to do a needs analysis before accepting any more students. 1. any k-5 inquiries will be directed to John Schmidt at the central office. 2. In the Middle School we still havengs and we are to let John Schmidt know of any interested families so the student could be enrolled. D. Review and approval of last meetings minutes: 1. The 8/12/02 minutes were reviewed, a motion was made and seconded to accept the minutes and all were in favor. 2. The 9/9/02 minutes needed one name to be amended. A motion was made and seconded that based on the correction the minutes be accepted and all were in favor. 3. 9/16/02 minutes were reviewed, a motion was made and seconded to accept the minutes and all were in favor. F. Introduction of new BRMS representative: We wish to welcome Todd Brunner.
IV. CONSENT AGENDA (5 Min)
V BOARD ISSUES (65 Min) A. Director Update: Presented by Bob McNallie. Please refer to the handouts made by Bob for specific details. 1. School operations and budget: a. Target enrollment is much better this year at this time than in past years. b. Leslie Gilbert was granted a 2nd semester leave of absence and her aide position will be posted. 2. Teachers needs analysis from additional enrollment i.e. proposed addition of MS Aide time: a. We need to increase our aide time especially for kids at risk who might fail without the extra attention. It is a joint decision between the teacher and the aides on who needs help and how much. An addition of 13 hours/week of support time from aides would like to be made and the budget can support this. The cost would be $4600.00. b. We are also looking at hiring a SAGE teacher because due to the addition of the 5 FRHL students we are granted more SAGE money. c. After school homework club meets on Tuesday and Thursday from 3:30 –4:20pm. Teachers recommend students who would benefit from this service. We will be asking for parent volunteers to help provide this service. There is a 4:20 bus to take these students home. A motion was then made by Michael Kosorok and seconded by Celeste Matsushima: "to increase funding for aides by 13hrs/wk at a cost of $4591.41". A vote took place, all were in favor and there were no abstentions. 3. Update on annual working agreement: a. On page 3 of the document, Middle School supervision of extracurricular functions needs to be looked at. Can parents help out in the event our CKCS teachers might not be available? b. Building Usage: Sage teachers will need a room, where will we get the space? c. Joyce Price’s 8:50 reading group needs a place to meet. The cafeteria was suggested as the student council only meets there once a month until 9:00am. d. Can we see references to actual dollar amounts rather than percentages? e. We need to make sure that the working agreement is the same in both the minds of Bob and John Berge. Finally, as a reminder, there is no extra space anywhere in the building. B. CKCS Initiative reports- communication, budget/grant, Outreach, and Academic 1. Communication- update and E-Mail policy recommendation: a. The objective of using email is to make business more efficient for the council but to also comply withmeeting law. So the committee made a motion, which was seconded by Susan Butler: "we move that a motion can be presented by email to the GC at any time for any reason by any member of the GC. Another member of the GC must second the e-motion within a week of the date the motion was sent or by the next meeting, whichever comes first, to validate the motion. Motions not seconded will be considered defeated. Any seconded motion will need to be voted upon in a public meeting of the GC. The executive committee will decide whether an emergency meeting of the GC is appropriate to vote on the motion. Voting by email will no longer be a valid method of addressing a motion. An exception to this policy will be voting upon hiring new or replacement staff recommended by the hiring committee." An amendment to this motion was proposed by Susan Butler to remove the exception to the policy clause. No second was made so the amendment died. A vote was conducted on the original motion: 5 in favor, 5 opposed, 1 abstention. The motion was defeated. In summary we still need an email voting policy.2. Budget/Grant/Fund raising- October 9 meeting summary: Time ran out and this could not be covered. 3. Outreach- September 18th meeting summary and future action plans: a. a brief summary of the minutes was given by Celeste; it went well and left a positive working climate between CKCS and the VASB. See minutes for details. 4. Academic- Math committee update and MS ability group scheduling update: a. time ran out so this will be covered in a special meeting to be held in two weeks. C. Website proposal and update: Time ran out so this was not discussed. D. Middle School 2003-4 school year enrollment plan: Time ran out so this was not discussed. A special meeting time was set to address this issue on it’s own. E. Policy on classroom size: Time ran out so this was not discussed. This subject actually needs a special meeting of it’s own. VI. LIAISON & COMMITTEE REPORTS (15 Min): We ran out of time, so these reports were deferred until the next regular council meeting in November.
VII OLD BUSINESS (5 min) A. Official vote of new governing council member- Laura Schultz: The vote was unanimous to accept her.
VIII NEW BUSINESS (5 Min): Time had run out so no discussion.
XI. NEXT REGULAR MEETING A. Because of the importance and scope of some of the issues being dealt with currently, it was decided that for the time being the council needed to meet more frequently. We will meet again in two weeks, on 10/28/02, same time and place. The big focus of discussion will be on the middle school and coming up with an enrollment plan. At this time we should also have candidates to vote on for the Sage and EEN positions that are currently
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